2016 Annual Meeting and Courses, February 10-14, 2016 Orlando, Florida

Frequently Asked Questions

About the Annual Meeting & Courses

What are the Annual Meeting & Courses?

The ACNS Annual Meeting & Courses are designed to provide a solid review of the fundamentals and the latest scientific advances in both “central” and “peripheral” clinical neurophysiology. Presentations at the Annual Meeting & Courses are given by leading experts in the field and have value for health care professionals who utilize clinical neurophysiology.

Sessions include symposia, workshops, courses and Special Interest Groups, featuring didactic lectures, expert panels, debates and interactive formats. Poster presentations at the Annual Meeting highlight the latest work conducted at clinical neurophysiology centers around the country.

The meeting also features a number of opportunities for networking, including a Professional Development Mentorship Program in which residents and fellow applicants are paired with senior ACNS members and provided dedicated time in the program to interact.

The Annual Neurophys Bowl is a mainstay of the Annual Meeting program, allowing members and delegates a chance to challenge their knowledge of clinical neurophysiology in a competitive format.

Who should attend the Annual Meeting & Courses?

Presentations at the Annual Meeting & Courses will have value for clinical neurophysiologists, neurologists, psychiatrists, physiatrists, neurosurgeons, trainees in these disciplines, other physicians and researchers, and neurophysiology technologists who specialize in clinical neurophysiology.

Where and when will the Annual Meeting & Courses be held?

The 2016 Annual Meeting & Courses will be held February 10-14, 2016 at the Hilton Orlando Lake Buena Vista in Orlando, Florida.

The 2017 Annual Meeting & Courses will be held February 8-12, 2017 at the Sheraton Phoenix Downtown in Phoenix, Arizona.

Annual Meeting Session Proposals

How do I submit a session proposal for the Annual Meeting?

Session proposals must be submitted though the official online proposal submission site. Written proposals that have been mailed, emailed or faxed will not be accepted.

Who is eligible to submit a proposal?
Anyone may submit a session proposal. Membership in ACNS is not required for session proposal submission. However, it is highly encouraged that at least one proposed speaker in each session by an ACNS Member.

When may I submit a session proposal?
The Annual Meeting proposal submission site will open March 1, 2015. The deadline to submit a proposal is April 15, 2015.

When will I know if my proposal had been accepted?
The ACNS Program Committee will review session proposals and submitters will be notified of the committee’s decision no later than May 25, 2015.

Poster Abstracts

How do I submit a poster abstract for presentation at the Annual Meeting?
Poster abstracts must be submitted through the online abstract submission site. Abstracts that have been mailed, emailed or faxed will not be accepted.

Who is eligible to submit an abstract?
Anyone may submit a poster abstract to ACNS. Membership in ACNS is not required for poster abstract submission.

When may I submit an abstract?
The ACNS abstract submission site will open on October 1, 2015 and the submission deadline will be November 15, 2015. Abstracts are reviewed by the ACNS Program Committee and submitters will receive decision notifications in mid-November.

Is the research presented at the Annual Meeting published?|
All poster abstracts presented at the Annual Meeting are published in the Journal of Clinical Neurophysiology¸ the official journal of the ACNS.

Registration

How do I register for the Annual Meeting & Courses?
Registration may be completed online, or by printing, completing and returning a PDF registration form, found on the Registration tab of the Annual Meeting & Courses section of the ACNS website. PDF forms may be returned by email to info@acns.org or by mail to the ACNS Executive Office, 555 E. Wells Street, Suite 1100, Milwaukee, WI 53202. Registration fees must be paid at the time of advance registration, either by check, Visa, Discover or Mastercard.

Delegates register separately for each of the Annual Courses, paying the appropriate fees for each course chosen. The Annual Meeting registration fees are separate from the Annual Courses, but include admission to all Annual Meeting sessions.

What is included in the cost of my registration?
Registration for the Annual Courses includes admission to the chosen course, access to course handouts online, continental breakfasts and coffee breaks. Lunch is not included with registration for the Annual Courses.

Registration for the Annual Meeting includes admission to all Annual Meeting sessions, poster hall, exhibit hall, continental breakfasts, coffee breaks, lunches, the Welcome Reception, and the Neurophys Bowl. Handouts are not available for Annual Meeting sessions.

Are registration discounts available?
Yes, ACNS members receive a discounted registration rate to the Annual Meeting & Courses. If you are not a member and would like to join, please visit the Membership section of the ACNS website <<link to http://www.acns.org/membership/become-an-acns-member>> to download a PDF application form. Complete the form in its entirety and return it to the ACNS Executive Office with application fees. Forms may be returned by email to info@acns.org or by mail to 555 E. Wells Street, Suite 1100, Milwaukee, WI, 53202.

Additionally, discounted registration rates are available to residents, fellows and non-physicians. Please visit the Registration tab of the Annual Meeting & Courses section of the ACNS website for the complete fee listing.

If I register for the Annual Courses am I automatically registered for the Annual Meeting?
No, registration for the Annual Meeting is separate from that for the Annual Courses. Delegates register separately for each of the Annual Courses, paying the appropriate fees for each course chosen. Annual Meeting registration fees are separate from the Annual Courses, but include admission to all Annual Meeting sessions.

May I cancel my registration?
Yes, cancellation of Annual Meeting & Courses registration must be made in writing to the ACNS Executive Office by email to info@acns.org, by fax to 414-276-3349, or by mail to the 555 E. Wells Street, Suite 1100, Milwaukee, WI 53202. Delegates wishing to cancel their registration will receive a confirmation and refund within 14 days of receipt of a cancellation notice. ACNS will grant a full refund for cancellations received in writing on or before January 22, 2016, less a $20 processing fee. No refunds will be granted after January 22, 2016.

Continuing Medical Education (CME)

Are CME credits available for the Annual Meeting & Courses?
Yes, ACNS is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians. Delegates attending the Annual Meeting & Courses may obtain AMA PRA Category 1 Credit(s)™.

How do I collect my CME Certificate or Certificate of Attendance?
All CME Certificates and Certificates of Attendance must be claimed online through the ACNS CME Claim Site. At the beginning of the Annual Meeting & Courses, ACNS will open the site for delegates who registered in advance. Delegates who register onsite may access the site within three weeks of the close of the meeting. Complete access instructions will be provided to meeting delegates with their registration materials and by email following the Annual Meeting & Courses.

I attended a past Annual Meeting & Courses and need my certificate. How do I get it?
If you attended the 201 - 2015 Annual Meeting & Courses, you may access the ACNS CME Claim Site through the Past Meetings Section of the Annual Meeting & Courses page <<link to Past Meetings>>. If you would like a certificate for a meeting prior to 2013, please email the ACNS Executive Office at info@acns.org with your name and the name of the meeting for which you would like a duplicate certificate.

Housing

Are hotel rooms available for Annual Meeting & Courses delegates?
Yes, ACNS will reserve a block of rooms at discounted rates for delegates at the Annual Meeting & Courses headquarters hotel. The headquarters hotel for the 2016 Annual Meeting & Courses is the Hilton Orlando Lake Buena Vista.

When the ACNS block has opened, visit the Housing tab of the Annual Meeting & Courses section of the ACNS website to book your room online. If you prefer to make your reservations by phone, don’t forget to tell the reservation staff that you are with the ACNS Annual Meeting & Courses to receive the group rate.

Miscellaneous

Does ACNS provide travel assistance for the Annual Meeting & Courses?
ACNS is pleased to offer Travel Fellowship Awards to attend the Annual Meeting. Travel Fellowship Awards are presented to the most outstanding poster abstracts accepted for presentation at the meeting. To be eligible for the award, you must be within 3 years of graduation from a Fellowship Program and listed as the primary author. If you meet the qualifications for the Travel Fellowship Award and are interested in submitting an abstract, please refer to the Poster Abstracts page <<make “abstract page” link to the page>> on the Annual Meeting & Courses website.

Are exhibit or support opportunities available for the Annual Meeting & Courses?
Yes, both exhibit and support opportunities are available and a complete Support Program and Exhibitor Prospectus will be available shortly. If you have questions, or wish to be added to the mailing list to receive information on supporting ACNS programs, please email info@acns.org or call 414-918-9803.

If you have further questions, please email ACNS at info@acns.org, or call 414-918-9803.