2017 Annual Meeting and Courses, February 8-12, 2017, 2016 Phoenix, Arizona

Course Director Handbook

Back to Course Director Resources main page

Thank you for agreeing to serve as a Course Director in the ACNS teaching courses. Course Directors have consistently made a difference and have continued to raise the bar for outstanding teaching courses every year. This manual intends to provide a few reminders to ACNS Course Directors to help us to continue to offer the highest quality CME-approved courses to our members and participants. Please review the following responsibilities of Course Co-Directors:

PROGRAM PLANNING

  • Gap Analysis and Needs Assessment
    Course Directors are responsible for reviewing the Gap Analysis and Needs Assessment, provided by the ACNS Continuing Medical Education Committee, as a guide when developing the content of their courses. Courses should directly address the knowledge gaps identified by the CME Committee and remain consistent with the overall Educational Mission of the Society.

    Please refer to the complete 2017 Educational Mission and Gap Analysis and Needs Assessment provided here.
  • Course Agenda
    Course directors are asked to outline an agenda for their courses, including the time allotted for each presentation, discussion, breaks, etc. Previous year’s course agendas are available below as examples.
    • Please allow time for introduction of speakers and transition from one speaker to the next.
    • Most importantly, please ensure adequate time for questions and discussion. The course director is responsible for limiting speaker discussion if the program is running over the allotted time (see onsite responsibilities below).
       
  • Speaker & Topic Selection
    Course directors are also tasked with selection of speakers who will be committed to their respective courses and selection of topics relevant to the course program as a whole.

    It is recommended that speakers are ACNS members or join no later than October 1 to be eligible to speak in the Annual Courses. Non-members should be selected as speakers only when they contribute expertise not available within the ACNS membership.

    Please limit the number of speakers to no more than one (1) speaker per 30 minutes. Please refer to the Budget section below for further information.
     
  • Timelines
    Course Directors are responsible for ensuring that they and their speakers adhere to timelines and that they and their speakers comply with all ACNS and ACCME guidelines, including but not limited to submission of Conflict of Interest (COI) Disclosure statements and presentation slides. Speakers who do not comply with these guidelines or follow the prescribed timeline may be removed from the agenda at the discretion of the Course and CME Committees, at which time the Course Director will be responsible for naming a replacement.
     
  • Slide Review
    Course Directors will serve as slide editors for their courses and are asked to review the slides of all speakers prior to the course. A thorough review will prevent topic overlap and allow for time to remove potential redundancy, as well as prevent speakers from preparing to present too much content for their allotted presentation time.

BUDGET

Speaker Compensation has been determined by ACNS policy as follows for the Annual Courses. Course Directors are responsible for ensuring that the agenda they have proposed adheres to the following policies:

  • Honoraria
    • Honorarium will be based on a flat rate of $450 per hour. This amount will be divided among speakers according to length of presentation.
    • Policy requires that Course Directors limit the number of speakers to No more than one (1) speaker per 30 minutes. If too many speakers are proposed, Course Director(s) must either:
      • Indicate which speakers are to receive honoraria
      • Agree to total honoraria for session to be divided equally among all speakers
    • There is no separate honorarium for Course Directors or Co-Directors. Directors are paid an honorarium only if they are speaking in the course, per the policy above.
    • The Course Committee Chair must review and may approve each course’s speakers within the overall honoraria budget.
    • The ACNS Executive Committee must approve all honoraria requests outside the established budget.
    • Example: A session lasting a total of two hours with three presentations, one lasting one hour and two lasting 30 minutes each would receive the following:

$900 total honorarium for the session
Speaker 1 (one hour presentation): $450
Speaker 2 (30 minute presentation): $225
Speaker 3 (30 minute presentation): $225

  • Travel & Housing
    Travel and housing expenses will not be reimbursed and will be at the responsibility of the speaker. Exceptions must be approved by both the Course and Executive Committees.
     
  • Registration
    Annual Course speakers will receive complimentary registration, which includes the option to claim CME credit, for the course in which they are presenting. Speakers must register and pay for any additional courses and the Annual Meeting if they choose to attend.
     

ONSITE – LOGISTICS

Course Moderation

  • Course Directors will serve as moderators for their course and should arrive 15-30 minutes prior to the start of their course to perform the final test of the AV equipment, including computers, projectors, laser pointers and sound systems. Computer, projection and sound equipment are set up by the hotel AV team and tested by ACNS staff prior to the Courses.
     
  • Course Directors should remain at their courses for the entire session to continue to moderate audience participation and to keep the discussions lively. In addition, Course Directors need to be available to manage any potential problems that may arise.
     
  • Course Directors should ensure that their programs begin on time and that their respective speakers and sessions remain on schedule. Subsequent sessions may be scheduled in the same room with only a short break between sessions. Please make sure that you clear the room on time to allow subsequent Course Directors and speakers adequate time to set up the next course.
     
  • Please encourage speakers to bring the most recent version of their talk to be uploading to the session room computer at least 15 minutes prior to the start of their “block” of presentations (i.e. prior to the start of the course, during coffee breaks, lunch, etc.) of their time break for the scheduled session.
     
  • Speakers may bring their laptops as own back-up in the case of an emergency. However, it is recommended that Course directors load all speakers’ talks onto one computer to avoid delays between lectures.

Audience Participation

  • Course Directors are encouraged to introduce speakers, repeat audience questions into the microphone for all to hear, and to moderate discussion.
  • Course Directors should request that members of the audience introduce themselves briefly before speaking during Q&A sessions.